The purpose of a project report is to serve as a basis for decision-making and in determining whether the project is being carried out according to plan. Project report sample allows you to have the exact guidelines of how to build a project report successfully.
- Types of Project Reports: Free Resources and DownloadsPart 1
- General-Purpose Project Report Template Free DownloadPart 2
- How to Make Project Status Reporting 10x EasierPart 3
- Additional SourcesPart 4
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Part 1
The types of project reports in project management are the following:
Project Status Report
This type of project report provides a summary of the status of the project in terms of the highlights of the main or the overarching project, as well as what the team expects to accomplish in the coming weeks or months, the percentage of project completion, and its financial status since the client, top management and other stakeholders will be interested to know whether the budget allocated for the project is enough or if it has been used judiciously.
Download free samples and templates here
Project Status Dashboard and Project Tracking
This type of report presents data on key performance indicators, metrics for the overall performance and progress of the project, or highlight specific issues and challenges that may need attention from the top management and other stakeholders.
It provides information on all the tasks, its status, the individual working on it, the percentage of the overall completion of the whole project and it aims to provide all this information to the reader in a single view. By tracking progress of each tasks being carried out by the team and the overall project itself, a project tracking report is a valuable project that strengthens communication between the units involved in a project.
Check 3 terrific sources and how-to’s here
Project Progress Report
This specific report tracks actual project progress, including its performance based on the identified metrics and in terms of risks, issues, changes, and others. Aside from that, it also presents a summary of the project status, budget, and deliverables.
Download the best samples here
Project Summary Report
It contains a brief discussion of the progress of a project during the reporting period covering all its aspects. It is, generally, helpful in maintaining and handling all the data related to the project, in a way that is easy to understand and manage.
This article contains a useful free template and a guide
Project Management Report
This particular report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets.
Free examples and templates, how-to’s
Project reports may also be delivered on a periodic basis such as daily, weekly, and monthly.
There are also the following specific types of project reports:
Executive Project Report
This report provides a comprehensive account of the aspects and important details of the project and the action taken by the team to accomplish the tasks involved or to achieve its performance targets. This article contains free resources and templates.
One-Page Status Report
A one-page project report provides an update on the status of a project, just like other formats of project reports, with a purpose of allowing the recipients to have a quick grasp of the project status at a quick glance. Download the best free samples here.
IT Project Status Report
Basically summarizes and documents the status of a project related to information technology, this particular report is a useful tool that provides a history of the project which can be later revisited to track progress, conduct an assessment, and review the project. How to write and a sample here.
Progress report is another popular type of reporting, it may not be entirely about a project or business progress but it may also document an individual’s progress. Check best practices and free templates for daily progress reports, weekly progress reports, and monthly progress reports (click each link to check the relevant articles with free templates).
Part 2
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Project Status Report Samples: Free Download
If you just need a general-purpose project report sample, here are a few great templates:
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Templates on ProsperForms:
Part 3
How to Make Project Status Reporting 10x Easier
How to configure status reports on ProsperForms:
Step 1:
- Create a “Project Status Report” applet — customize our preset forms or easily create a new form in minutes.
- Setup reminders if you want your team members to receive automatic reminders when their reports are due.
- Configure who will submit reports by choosing the “Participants” tab.
Step 2: Users will click the “Open Submission Form” button to fill in and submit the report.
Data such as the report type, date and name will be added automatically.
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As soon as a new status report is added, participants with “View” rights can view it in real time. Blades of time download free.
Step 3 (Optional): Generate a report and export it to PDF.
(Skip this step if you share status reports online and don’t print them.)
Click “Generate Report”.
Done!
Benefits:
- Make project reporting easier with auto-fill:
Fields such as date, name, report type, and formatting are inserted automatically by software. - Consolidate reports automatically:
Reports created by your team members can be consolidated easily. - Save time with auto-layout:
No need to spend hours in Word or Excel perfecting the report’s layout because it exports your updates into a beautifully crafted file with a couple of clicks. - Peace of mind with auto-reminders:
No one forgets to fill in their status reports because ProsperForms automatically sends timely reminders according to the schedule you chose. - Decrease time and effort spent on monthly, quarterly, and yearly reporting thanks to powerful filtering and export features.
- Quick sharing:
Status reports can be either
– exported to files and printed, or sent by email;
– shared with the manager online (in real time);
– optionally shared online as team-wide status reports, i.e., all team members share their progress with each other to spend less time on meetings.
Sign up now.
Part 4